facts about recruitment software

Frequently asked questions: doing business with complete transparency

If you have a question this isn’t covered on this page, please contact us and we will be happy to provide you with an answer.


Vacancy Filler have designed their recruitment software to be simple to use, easy to follow and effective for your recruitment process. However, should you have any questions, please do contact us and we will be happy to help. Below you will find the answers to some frequently asked questions that you may find useful.



I am a Vacancy Filler Customer, how do I log on to the recruitment software to manage my candidates?

Every Vacancy Filler user will be given their own personal login which will allow them access to an extremely secure, online portal. To log in, customers simply visit the Vacancy Filler Home Page (www.vacancy-filler.co.uk), click the login button at the top of the screen and then enter their username and password. If you are having any problems with this then please contact us via email, phone or live chat.

I need some extra help using the Vacancy Filler Recruitment Software, who can I ask?

As a Vacancy Filler customer, you have unlimited access to an experienced team of support staff based in our UK Offices. You can additionally visit our contact page to submit an issue, you can contact your account manager directly who will always be happy to help, or again, use the Live Chat feature on our website. For less urgent queries, please submit the details to us via the contact form on our website.

Can I migrate customers from my current solution provider to the Vacancy Filler Recruitment Software?

We have successfully migrated clients over to the Vacancy Filler Platform from many different platforms. The only limiting factor is to ensure that the data can be extracted from your existing platform.

Can all of my existing applications and candidate data be migrated to the Vacancy Filler Recruitment Software?

Yes. Vacancy Filler will assist with the migration of your existing data. As before, the only limiting factor is to ensure that the data can be extracted from your existing platform.

How much downtime will we experience during the implementation of Vacancy Filler Recruitment Software?

As a result of Vacancy Filler’s 48 hour implementation method, you will experience very little disruption to your recruitment activity. All of the hard work is done our end, so it is simply a case of dropping a few lines of code onto your careers page and you’re ready to go with our base product. We can them add various features such as video interviewing or criminal record checks in a subsequent phase.

What kind of support and training does Vacancy Filler Recruitment Software provide during the implementation process, and what happens after we go live with the system?

Vacancy Filler provides remote and on-site implementation services tailored to your requirements. Many base implementations can be implemented remotely keeping costs to a minimum and providing optimal flexibility when engaging your staff. Both at the time of implementation and beyond, Vacancy Filler have training staff on-hand to take your staff through the product. We will estimate at the outset the amount of time required initially and on an on-going basis so that there are no surprises downstream.

Can the Vacancy Filler Recruitment Software integrate with other HR Software that we are currently using?

Yes, we have a standard interface mechanism based on an industry standard HR XML which might not require any changes.  As software developers, we are able to manipulate this information to align to the receiving HR system and if so please feel free to talk to us for more information.

We understand that no software is perfect, but how much down time can we expect with Vacancy Filler Recruitment Software?

The Vacancy Filler system is architected with 100% redundancy using Amazon Web Services (AWS). We have dual, multi-tiered architecture with load balancers in between. The benefit of AWS over other suppliers is that we have complete control over the design and availability of the systems which means that we can increase the system resources as and when required. Because of the dual architecture, we are able to keep one stack available at all times whilst the other is being upgraded.

Are we charged for updates to the Vacancy Filler Recruitment Software platform?

Although some of Vacancy Filler’s features are utilised at an additional cost, all updates are free – this is just one of the many benefits of having a cloud-based software solution as there are economies of scale shared across our customer base.

What happens as my business grows and my recruitment needs increase, how will Vacancy Filler Recruitment Software manage my expanding needs?

The Vacancy Filler Platform is designed to be flexible, configurable and scalable to accommodate growth and changes. The Vacancy Filler licensing model is not limited to the number of times you recruit or the number of users accessing the system

What is the best in-house recruitment software for my business?

When we partner any supplier, we base our decisions on all aspects of the relationship; i.e. the product, the company, and the people that are going to be providing the service we invest in. All we ask is for you to do the same and you’ll find your answer.

This page didn’t answer all of my questions, how can I find out more information?

For more information on our applicant tracking system or other areas surrounding the Vacancy Filler Recruitment Software, you can call +44 (0) 1509 236 434 or email sales@vacancy-filler.co.uk